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Approved products and variants
Show employees only the garments, sizes, colours and product variants available within their customer's approved range.
EmployeeApproved itemsAvailable balance
Controlled resultGuided self-service
Employee uniform ordering
Employee Uniform Ordering System
Employees sign in to your supplier-branded online store and order the uniforms available to them through their business customer's account. B2B Orderly applies customer-specific product access, allowances and approval rules without relying on spreadsheets, emails or manual order entry.
A controlled employee ordering experience
What is an employee uniform ordering system?
B2B Orderly is an employee uniform ordering system that allows staff to order from the uniform products approved for them. Suppliers and business customers can control available products and variants, employee allowances and approval rules before an order reaches the supplier.
The operational challenge
Employee uniform ordering gets complicated when every request is handled manually
When employees send sizes, replacement requests and uniform orders through emails, spreadsheets or managers, someone still has to check what each person is allowed to receive. Different roles, approved products, allowances and approval requirements make that process harder as employee numbers grow.
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Employees do not know which products they can order
02
Managers repeatedly check uniform eligibility
03
Sizes and variants are collected manually
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Allowances and approvals are checked through separate messages
05
Supplier staff re-enter employee orders
06
Replacement and repeat orders create more administration
Before B2B Orderly
How B2B Orderly solves it
Show employees only the uniforms they are allowed to order
Employees do not need to browse the supplier's entire catalogue. Their ordering experience can be limited to the products and variants available under the customer's uniform programme and the employee's assigned role.
02
Access by employee role
Assign employees to roles or groups so warehouse staff, drivers, supervisors and office teams can see the uniform range that applies to them.
03
Allowances and entitlements
Make an employee's available allowance or allocation visible while they order, with customer-defined rules applied to the request.
04
Approval and order visibility
Route orders for review where required, then give authorised customer users visibility of order status and history.
Match uniform access to employee roles
Different roles can have different uniform requirements. The customer or supplier defines the setup, then employees see the products and ordering rules assigned to their role or group.
Example: A warehouse employee might see polos, trousers and an approved jacket, while a supervisor can have access to additional garments.
Keep employee ordering within their uniform allowance
Uniform allowances can define how much an employee is entitled to order. Employees order within the rules assigned to them while customer administrators retain visibility over the programme.
Explore employee uniform allowancesLet employees place their own uniform orders
Employees can sign in, review the uniform products available to them, choose the correct sizes and colours, and submit their own order without manual order entry.
Read the employee uniform ordering guideGive managers control without entering every order
Customer administrators can manage employees and oversee ordering rules while employees handle routine ordering themselves. An authorised manager can also order on behalf of an employee when self-service access is not suitable.
Apply approvals when an order needs review
Self-service does not mean no control. Approval rules can be used where an order requires additional review before it continues through the ordering workflow.
Support repeat orders and role changes
Employees returning for replacement or additional approved items can use the same structured ordering experience. When someone joins or changes role, an authorised user can align their access with the current uniform setup.
How the workflow connects
How employee uniform ordering works
- 01
Employee signs in
The employee accesses the supplier's online store using their authorised account.
- 02
See approved uniforms
Products and variants are shown according to the employee's assigned setup.
- 03
Check allowance and rules
Applicable allowances and approval requirements are applied before submission.
- 04
Submit and fulfil
The order is submitted, reviewed where required and enters the supplier's normal order workflow.
Order ready
Frequently asked questions
Common questions about employee uniform ordering
Can employees order their own uniforms?
Yes. Employees can use the supplier's online store to view the approved products available through their business account and place their own orders.
Can different employee roles see different uniforms?
Yes. Employees can be assigned to roles or groups that determine which products and ordering rules apply to them.
Can employees have uniform allowances?
Yes. Allowances can control employee spending or entitlement and help customers manage uniform budgets.
Can employee orders require manager approval?
Yes. Approval rules can be applied when an employee order needs additional review before continuing through the ordering process.
Can managers order uniforms for employees?
Yes. An authorised manager can order on behalf of an employee, including when that employee does not have portal access.
Can employees select sizes and colours?
Yes. Employees can select from the product variants available within their approved range, such as permitted sizes and colours.
Can each business customer have a different uniform range?
Yes. Suppliers and business customers can define the approved products and variants available to each customer.
How are new starters or employee role changes handled?
An authorised customer user can align an employee with the uniform setup assigned to their role, so their ordering access reflects the current programme.
See how employee uniform ordering could work for your customers
Request a guided 14-day trial to explore how approved product ranges, employee roles, uniform allowances and approvals work together in B2B Orderly.